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General
1. The Horse Trials Organiser, named in the programme, has overall responsibility for health and safety and appoints a Health & Safety Steward, also named in the programme, to ensure that all the appropriate Health & Safety legislation is complied with.
2. The Horse Trials Organiser, named in the programme, undertakes to run the competition in accordance with the British Eventing rules and guidance.
3. The Horse Trials Organiser is required to ensure all Chief Stewards appointed by the Organiser have received, read and understood the relevant section of the guidance to ensure they are aware of the requirements and standards for their area of responsibility.
4. The Health and Safety Steward (primarily) and the Organiser are required to ensure the area of competition and those accessible to the public and other Officials are (so far as is reasonably practicable) subject to a risk assessment and that this, and a record of the actions taken, is documented in the events Health & Safety Plan.
Officials
5. Stewards, judges and officials are briefed in their duties and provided with the relevant equipment to carry out their duties.
6. They are required to bring to the attention of the Health and Safety Steward any concerns they have for the Health, Safety and Welfare of the public and the officials.
7. They are required to bring to the attention of the Technical Adviser or Steward any concerns they may have for the Health, Safety and Welfare of the competitors.
8. They are required to conduct themselves in such a manner not to put their self or anyone else at risk and maintain control of the area around their location.
9. The Technical Advisor, Steward or Health and Safety Steward are required to ensure the Officials are properly briefed in their duties and are properly equipped.
Spectators
10. All reasonable and practical steps are taken to ensure the health, safety and welfare of those attending the event. Spectators are, so far as is reasonably practicable: -
(a) Encouraged to purchase a programme which contains a map showing the different parts of the event site and suitable viewing locations.
(b) Directed clearly to wherever they want to go eg. Secretary’s office, toilets, first aid point or cross country course.
(c) Prevented from straying inadvertently into the path of oncoming horses by defined crossing points, signage, stringing, whistle blasts or public address announcements.
(d) Encouraged not to leave dogs or other animals in their vehicles for long periods of time, especially in hot weather conditions.
Contractors
11. All contractors working at the Event are required to observe best working practices, comply with all legislation relevant to their business and take all reasonable and practical steps to safeguard their employees and those attending.
Exhibitors
12. All exhibitors are responsible for the safety of their own stands and the risks that they may pose to other persons within the allocated space or immediate surrounding areas. This is subject to monitoring by the Health and Safety Steward and Organiser.
Emergencies
13. The emergency services at the event include the doctors, ambulances, vet and fence repair personnel. They have access to all parts of the site and can be quickly contacted through any steward, judge or official – most immediately through the issue of a personal radio.
14. Accidents involving horses and competitors are well catered for and the appropriate officials are constantly read to report these as they occur and to call for appropriate emergency services.
15. Emergencies not connected with the competition (eg. in the catering areas) may be dealt with by the emergency services on the site. If outside emergency services such as the Fire Brigade are required, then emergency phone calls can be made via the Secretary’s Tent.
Administration Office:
Barbury Castle International Horse Trials
Sharpridge Farm
Rockley
Marlborough
Wiltshire
SN8 1RS
Tel: 01672 516125
